NeuroFest 2026 Vendor Application

Thank you for your interest in partnering with NeuroFest. Please complete this application to be considered for one of our limited vendor spaces. Applications are reviewed individually and are not approved on a first-come, first-served basis.

If your application is approved, you will receive a payment link by email for your selected setup option and any approved add-ons. Your vendor space is not officially reserved until payment is received.

Applications close August 7, 2026. Please allow up to 5 business days for review.

Business / Organization Name* *

Organization Type*

Organization Website *

Briefly describe your organization and the services or resources you provide. *

Contact Person*

Job Title/Role *

Email* *

Phone* *

Booth Participation

How many representatives from your organization will be attending NeuroFest?

Please include everyone who will be staffing your booth or participating on behalf of your organization.

What will you offer or feature at your booth? *

Describe the resources, educational materials, demonstrations, activities, giveaways, or other booth experiences you plan to provide.

Will you provide a demonstration or interactive activity? *

Please describe your proposed demonstration or activity. *

Demonstrations and activities may require advance approval and an assigned time slot.

Will your setup include any special equipment or requirements? *

Please describe any large equipment, canopy, generator, mobility equipment, expanded display, or special placement needs. *

Any specialized, bulky, or powered equipment must be approved.

Preferred Vendor Setup

Please select your preferred setup option. *

$50 — Full Booth Rental & Setup:Includes a 10×10 canopy, assigned booth space, table, tablecloth, and two chairs. The NeuroFest team will complete the booth setup before arrival. $30 — Table & Chairs: Includes a table, tablecloth, and two chairs in your assigned vendor space. A canopy is not included. You are responsible for arranging your booth materials. $20 — Space Only: Includes reserved vendor space only. You must provide all tables, chairs, canopy, signage, equipment, and display materials.

Passport Stamp Station

Would you like your booth included as an official NeuroFest Passport Stamp Station? *

A limited number of vendors will be approved as official Passport Stamp Stations. Approved Passport Stamp Stations will be featured in the passport guide and receive additional directed booth traffic. The $35 add-on will be included in your payment link only if your request is approved.

What activity, question, or interaction will attendees complete to receive their stamp?

Stamp activities should be brief, accessible, and encourage meaningful engagement with your organization. Examples include answering a simple question, completing a short activity, learning about a resource, or participating in a demonstration.

Vendor Promotional Materials

The following materials will be used for your organization’s NeuroFest landing-page listing and, once your space is officially reserved, your Vendor Spotlight Series post.

Upload Your Organization Logo *

Click to upload

PDF, DOC/DOCX, XLS/CSV, JPG/JPEG, PNG, GIF Upload a clear, high-resolution version of your organization’s logo for use on the NeuroFest vendor landing page and approved event promotions. A transparent-background PNG is preferred.

Please provide two to three short promotional highlights for your Vendor Spotlight post. Each highlight should be one concise phrase or sentence that tells attendees what your organization offers, who you serve, or what they can experience at your booth.

Vendor Spotlight Highlight 1 *

Vendor Spotlight Highlight 2 *

Vendor Spotlight Highlight 3 (optional)

Social Media Handle or Profile Link *

We will use this information to highlight you on our Vendor Spotlight Series on our social media pages.

Preferred Website or Promotional Link *

Additional Information

Anything else we should know when reviewing your application?

How Did You Hear About NeuroFest? *

Agreements, Authorizations, & Acknowledgements

Vendor Terms, Liability, and Payment Acknowledgment *

I have reviewed and agree to the NeuroFest Vendor Guidelines, General Liability Waiver, and Vendor Terms. I understand that submitting this application does not guarantee approval or reserve a vendor space. If approved, I will receive a payment link for my selected setup option and any approved add-ons. My vendor space and Passport Stamp Station participation are finalized only after payment is received. I accept responsibility for the safe setup, operation, and breakdown of my vendor space and agree to the applicable assumption-of-risk, release, and liability provisions.

Promotional Materials Authorization and Indemnification *

I represent and warrant that I own, control, or have obtained all rights and permissions necessary to submit my organization’s name, logos, trademarks, photographs, graphics, written content, website links, social media information, and other promotional materials. I authorize iMotion Physical Therapy, NeuroFest, and their authorized representatives to reproduce, display, publish, distribute, resize, crop, format, and use these materials for NeuroFest-related websites, landing pages, social media, email, printed materials, signage, press outreach, event promotion, documentation, recaps, and archival purposes. I confirm that the submitted materials do not infringe any third party’s rights and agree, to the fullest extent permitted by law, to indemnify and hold harmless iMotion Physical Therapy, NeuroFest, and their representatives from third-party claims arising from the materials I submit or my lack of authority to authorize their use.

Application Accuracy Information *

I certify that the information provided in this application is accurate and complete to the best of my knowledge. I understand that material changes to my proposed booth, setup, activity, equipment, or promotional content must be approved by the NeuroFest team in advance.

Terms & Conditions

By checking this box, I consent to receive non-marketing text messages from iMotion Physical Therapy about NeuroFest and future events. Message frequency varies, message & data rates may apply. Text HELP for assistance, reply STOP to opt out.

I understand that vendor participation in NeuroFest requires agreement to the General Liability Waiver and Vendor Terms, including assumption of risk for setup, breakdown, and on-site activity, and release of iMotion Physical Therapy, Dr. Pratik Shah, NeuroFest, its staff, and affiliates from liability for injury, loss, or damage arising from my participation as a vendor.

By checking this box, I consent to receive marketing and promotional messages including special offers, discounts, new product updates among others, from iMotion Physical Therapy and its subcidiary at the phone number provided. Frequency may vary. Message & data rates may apply. Text HELP for assistance, reply STOP to opt out.

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