APPLICATION FOR OPERATIONS ASSISTANT

|ABOUT THE COMPANY|

Always a VIP is a marketing and sales coaching and done-for-you agency specializing in helping online fitness, wellness, and coaching entrepreneurs scale to consistent $10K months and beyond through automated, high performing marketing systems.

We design and manage conversion focused funnels, paid advertising campaigns, and full client attraction ecosystems that allow our clients to grow sustainably without relying on constant posting, cold outreach, or burnout driven strategies.

We prioritize excellence, integrity, self leadership, and efficiency. Our team focuses on strategic, results oriented work that directly contributes to client success and company growth. We do not engage in busy work. We value clear communication, proactive problem solving, and a commitment to continuous improvement.

We are seeking a highly organized and detail oriented Operations Assistant to support our internal systems, client delivery processes, and day to day business operations within a fast paced, high performance environment.

We have 3 core offers:

The Always a VIP Automated Client Attraction Experience
 A done-for-you and coaching hybrid that helps coaches create automated systems for consistent client attraction. This experience includes strategy, funnel and ad build-out, email and text automation, and personalized coaching to help you attract and convert high-paying clients with ease.

The VIP Coaches Room
 A membership community for coaches who want to scale with structure and support. Members receive weekly group coaching, access to a full course library of marketing systems and templates, and a private network for accountability and collaboration.

The Coach Resort CRM
A white-labeled, all-in-one business platform designed for coaches. It includes pre-built funnels, automations, and business templates that simplify client management and marketing, allowing you to scale efficiently and stay organized.


|YOUR ROLE|


As a company, our goal is to grow our core programs while launching new ones in 2026. We are laying the groundwork now to do so. This goal will require assistance with our launches, client management, and systems, as well as general business operations.


We are seeking your help with growing the efforts of our program and maintaining the general ongoing business management of the company.


You must be naturally technical, wonderfully organized, and craving to be creative.


This position is 5 hours a week. The management of the business itself isn’t more than 5 hours a week, and you will walk into a systematized, easy to follow process.


Assisting in our Operations & Launches at a baseline will look like this:


ONGOING TASKS:

  • Scheduling emails to be sent

  • Updating marketing materials like funnels

  • GoHigh Level support 

  • Repurposing content

  • Repurposing email 

  • Community maintenance (uploading emails, sending messages, etc.)

  • Generate and update/maintain SOPs

  • Ensure all marketing automations, funnels, and workflows run smoothly 


PROJECT-BASED TASKS:

  • Support for virtual events 


IN-PERSON TASKS:

  • Assistance with In-Person Client Experiences


To paint the picture of a ~potential~ work week for you:


You check all communication channels, answer questions for clients, and schedule any necessary reminders. You make sure workbooks are ordered for the upcoming virtual event. You schedule all the launch emails. You make sure there are no double bookings on the company calendar. You make sure the client flying in has transportation. You start scheduling launch emails. You send new clients a gift. You chip away at the client database revamp project.


On Monday afternoons, you will meet with me to go over tasks for the week, and you will execute on each task. Each week you will update our SOPs to reflct our most current process.  

|WORK EXPECTATIONS|


This is a role with a flexible schedule, with monthly deadlines for all clients


You are expected to have a strong internet connection, and a quiet place to write and take calls.


This role averages up to 20 hours a month

This is a contracted role, starting at $35/hr

Response time expectations are within an hour during working hours. Working hours are flexible but need to be between 9am-5pm.


Travel & meals covered for any in person days


|CANDIDATE PREFERENCES|


We prefer at least 60% of these skills from our candidates, but you're welcome to apply even if you do not meet the requirements but have strong writing experience:


  • Knowledge of Email Marketing Software

  • Knowledge of Email Marketing Terminology

  • Knowledge of the Online Coaching Industry

  • Experience with writing Launch Emails

  • Experience with writing Evergreen Emails

  • Experience with writing Funnel Emails

  • Experience with building Email Funnels

  • Experience with delivering an ROI from your writing

  • Experience with Strategy Coaching

  • Experience with Go High Level

  • Experience with Repurposing Content


|APPLICATION PROCESS|


Is this a role you can see yourself loving? Submit this form.


If we decide to move forward, we will have you do a Test Project.


If you're invited to move forward, you will be paid for this project regardless of if we choose to hire you or not.


If you want to do research prior to applying, look up our content on IG @thestefaniejulia and website https://stefaniejulia.com/


We will reach out to you via email if we would like to move forward. If you do not receive an email within 30 days of submission, we have decided not to move forward at this time.