How to Become a Vendor

Black Beauty Expo is an annual curated experience designed to highlight aligned brands and create a strong, professional environment for attendees and vendors alike. If you are interested in becoming a vendor, here’s how the process works:

Step 1: Complete the Vendor Application

Fill out the official vendor application form with detailed information about your business, products, and brand presentation. This helps us understand your offerings and ensure alignment with the event experience.

Step 2: Application Review

Our team reviews each application to ensure:

Alignment with the Black Beauty Expo audience
Professional brand presentation
Product or service quality
Fit within our event categories

Because this is a curated event, not all applications may be approved.

Step 3: Approval Notification

If selected, you will receive:

An approval email
Vendor agreement details
Payment instructions
Event logistics information

Your space is confirmed once payment is received.

Step 4: Vendor Onboarding

Approved vendors will receive:

Set up and arrival instructions
Booth guidelines
Event timeline
Promotional graphics to share with your audience

We encourage vendors to actively promote their participation to maximize visibility and engagement.

Step 5: Event Day Experience

On event day, vendors are expected to:

Arrive on time
Present professionally
Engage attendees
Maintain booth setup for the full duration of the event

Our goal is to create a high-energy, well-organized environment that benefits both vendors and attendees.

Vendor Spots Are Limited

Black Beauty Expo is intentionally curated to maintain quality and flow. We encourage interested businesses to apply early.

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VENDOR AGREEMENT & DISCLAIMER

Please read carefully before submitting payment:

By submitting payment and completing this vendor application for the Black Beauty Expo 2026, you acknowledge and agree to the following terms and conditions:

1. Acceptance and Right to Refuse
RWR Live 365 Creative Agency reserves the right to accept or refuse any vendor application at its sole discretion. We reserve the right to refuse setup or remove any vendor whose products, services, displays, or conduct do not align with the mission and values of the Black Beauty Expo or violate the Vendor Rules and Guidelines.

2. Compliance with Rules
All vendors must comply with the Vendor Rules and Guidelines provided in the Vendor Package. Failure to comply with these rules, including but not limited to setup times, booth dimensions, professional conduct, or cleanliness standards, may result in immediate removal from the event without refund.

3. No Refund Policy
Vendor fees are non-refundable once payment is submitted, except in cases where RWR Live 365 Creative Agency refuses or cancels your vendor application. If a vendor is removed from the event due to a violation of rules or inappropriate conduct, no refund will be issued.

4. Liability Waiver
RWR Live 365 Creative Agency, its organizers, staff, volunteers, and venue are not responsible for any theft, damage, or loss of vendor property, products, or equipment during the event. Vendors are responsible for securing their own liability insurance if desired.

5. Product and Service Standards
All products and services must be legal, safe, and align with the mission of empowerment, beauty, and community celebrated at the Black Beauty Expo. RWR Live 365 Creative Agency reserves the right to request removal of any product or display deemed inappropriate, offensive, or misaligned with event values.

6. Event Changes or Cancellation
In the unlikely event that the Black Beauty Expo is cancelled or significantly altered due to circumstances beyond our control (including, but not limited to, weather, emergency, or venue issues), vendor fees will be refunded or credited toward a future event at the discretion of RWR Live 365 Creative Agency.

7. Photography and Marketing
By participating as a vendor, you grant RWR Live 365 Creative Agency permission to photograph your booth, products, and branded materials for promotional purposes, including social media, website, and future marketing materials.

8. Final Authority
Event organizers have final authority on all matters related to vendor participation, booth placement, and conduct during the event. Their decisions are final and binding.

By checking this box and submitting payment, I acknowledge that I have read, understood, and agree to abide by all terms in this Vendor Agreement & Disclaimer, as well as all Vendor Rules and Guidelines outlined in the Vendor Package.