Website or social media where we can learn more about your work: *

2) Your Retreat Vision

What is the name or theme of your retreat? *

If you’re not sure yet, share any seeds of ideas that are beginning to form

How many nights do you envision for your retreat? *

Do you have specific dates or a general time of year in mind? *

(All months work beautifully here—weather shifts often and each season has its own charm. General guide: March–April hotter/dryer; May–Nov cooler with mixed rain/sun; Dec–Feb a blend of wind, sun & tropical showers.)

Estimated number of participants (minimum 6): *

Who is your ideal participant for this retreat? *

What do you most hope your participants will experience or carry home from this time together? *

What is your top priority for this retreat? *

(Connection? Nervous system regulation? Nature immersion? Self Discovery? Creativity? Community? Other?)

What are your core values when working with groups? *

(This helps us support the tone and energy you hold.)

3) Working with Horses

The herd brings honesty, grounding, and deep presence.

This section will help us understand how you imagine weaving their wisdom into your retreat and it’s completely fine if your ideas are still emerging—just share whatever you’re imagining so far and we can start there:

What are you hoping the horses can support for your participants? *

(For example: presence, confidence, emotional regulation, connection, intuition, leadership, awareness.)

How do you imagine or dream about including the horses? *

Guided horse-facilitated sessions (themes/intention-based)

Mindfulness or meditation with the herd

Qi Gong or mindful movement with horses

Healing modalities with horses (Reiki, craniosacral, energy work)

Equine-facilitated sand play, art, music, or creative processes

Observation, quiet time, grazing walks, or being with the herd

Horses present as space-holders in other sessions

Other ideas or dreams — we’d love to hear them please:

4) Your Sessions, Facilitation & Support Needs

This section helps us understand the work you’ll be offering your participants.

What kind of sessions or teachings will you be offering during your retreat? *

(e.g., coaching, training, yoga/movement, therapy-based sessions, breathwork, creativity, ceremonies, embodiment, etc.)

What kind of spaces or support would you like from us? *

(e.g., indoor/outdoor spaces, co-facilitation, grounding support, nature-based guidance, logistical support, etc.)

Are there any particular flows or experiences you already imagine creating with your groups? *

5) Activities (On-Site & Off-Site)

This section is just to explore possibilities—you’re not committing to anything yet.

On-Site Activities You’re Considering *

Other On-Site Activities:

Off-Site Activities You’re Considering: *

Other Off-Site Activities:

Are there any special experiences, surprises, or unique touches you’d love to weave in for your groupss? *

6) Accommodation & Logistics

How many retreat leaders/staff will need accommodation? *

Would you like to arrive in advance of your group? We offer 1 complimentary night before your retreat so you can settle in and start centred and ready to lead. *

Do you envisage participants sharing rooms or having their own (we have 11 rooms, 15 beds, 4 sofa beds)? *

7) Transportation Needs

Will you include airport transfers from Liberia (LIR) for your group? *

Are you planning day trips requiring transport? Which destinations (if known)? *

Would you like us to advise or arrange transport options for participants? *

If you have a target participant price in mind, please share it here: *

Are there additional services you’d like to offer (at participant cost)? *

(massage, private horse experiences, 1:1s, excursions, add-on nights, add-on beach trip etc.)

9) Marketing & Collaboration

How do you plan to market your retreat? *

How can we support you with that? *

What questions, special considerations, or other ideas do you have that you haven’t mentioned above? p *

What still needs to happen for you to confirm your retreat at Tula Vida? *

What would be the most supportive next step we could take to help you with your retreat planning? *

By signing, I have read and understand the deposit, payment, and cancellation policies for hosting a retreat at Tula Vida (contained in the Hosting Information Package)