Bookkeeping Intake & Documentation Form

Section 1: Business & Contact Information

First Name

Last Name

Phone *

Email *

Legal Business Name *

Business Mailing Address

DBA (If applicable):

Entity Type: *

Sole Proprietor

Single-Member LLC

Multi-Member LLC

Partnership

C-Corporation

S-Corporation

Nonprofit

EIN (Employer Identification Number): *

Business Start Date

Business Address

State of Formation

NAICS Code

Brief Description of Business Activities

Section 2: Owner Information

Owner #1 Full Name

Ownership Percentage

Owner #2 Full Name

Ownership Percentage

Owner #3 Full Name

Ownership Percentage

SSN/ITIN (only if needed for tax reporting)

Additional Authorized Contact(s)

Section 3: Accounting & Financial Setup

Current Accounting Method *

Cash

Accrual

Not sure

Do you currently use bookkeeping software? *

QuickBooks

Xero

Wave

FreshBooks

None

If yes, provide an invitation link

Do you have a Business Bank Account?

How many Business Bank Accounts do you use?

Do you use Business Credit Cards?

Yes

No

What Payment Processors do you use?

Do you use any POS system?

Section 4: Financial Activity & Recordkeeping

How are receipts currently stored?

Physical receipts

Digital folders

Receipt-scanning app

Not organized

Do you need catch-up or clean-up bookkeeping?

Do you need catch-up or clean-up bookkeeping?

Do you carry inventory?

Yes

No

Do you track Cost of Goods Sold (COGS)?

Yes

No

Do you use Spreadsheets for any Financial Tracking?

Yes

No

Section 5: Payroll & Contractors

Do you currently run Payroll?

Yes

No

What Payroll provider do you use?

How many employees do you have on Payroll?

How many independent contractors do you have on Payroll?

Do you issue Form 1099-NEC to contractors?

Section 6: Sales Tax & Additional Requirements

Do you collect Sales Tax?

Do you Operate in Multiple States?

Any Industry-specific Compliance Needs? (e.g., restaurants, trucking, retail)

Section 7: Monthly Volume & Financial Overview

Average Monthly Revenue

Average Monthly Expenses

Estimated Number of Monthly Transactions

0–50

51–100

101-250

251-350

351-450

450+

Section 8: Document Upload Area

Please upload the following documents (as applicable)

Business Setup Documents

Articles of Organization / Incorporation

Articles of Organization / Incorporation

PDF, DOC/DOCX, XLS/CSV, JPG/JPEG, PNG, GIF

EIN Confirmation Letter (CP 575)

EIN Confirmation Letter (CP 575)

PDF, DOC/DOCX, XLS/CSV, JPG/JPEG, PNG, GIF

Financial and Banking Documents

Current Loan statements

Current Loan statements

PDF, DOC/DOCX, XLS/CSV, JPG/JPEG, PNG, GIF

Merchant Processor Reports (Stripe, PayPal, etc.)

Merchant processor reports (Stripe, PayPal, etc.)

PDF, DOC/DOCX, XLS/CSV, JPG/JPEG, PNG, GIF

Accounting & Tax Documents

Prior Year Business Tax Returns

Prior year business tax returns

PDF, DOC/DOCX, XLS/CSV, JPG/JPEG, PNG, GIF

Prior Year Profit & Loss Statements

Prior Year Profit & Loss Statements

PDF, DOC/DOCX, XLS/CSV, JPG/JPEG, PNG, GIF

Prior Year Balance Sheets

Balance Sheets

PDF, DOC/DOCX, XLS/CSV, JPG/JPEG, PNG, GIF

Previous Bookkeeping Files (Excel, QBO export, etc.)

Previous bookkeeping files (Excel, QBO export, etc.)

PDF, DOC/DOCX, XLS/CSV, JPG/JPEG, PNG, GIF

Payroll & Contractor Documents

Monthly Payroll Reports

Monthly Payroll Reports

PDF, DOC/DOCX, XLS/CSV, JPG/JPEG, PNG, GIF

W-2s issued (End of Year Clean Up Only)

W-2s issued

PDF, DOC/DOCX, XLS/CSV, JPG/JPEG, PNG, GIF

1099-NEC Issued (End of Year Clean Up Only)

(End of Year Clean Up Only)

PDF, DOC/DOCX, XLS/CSV, JPG/JPEG, PNG, GIF

Payroll Provider Access (if applicable)

Payroll provider access (if applicable)

PDF, DOC/DOCX, XLS/CSV, JPG/JPEG, PNG, GIF

Section 9: Authorization & Agreement

Do you authorize Phoenix Rising Financial and Partners to access banking, payroll, and financial platforms for bookkeeping purposes?

Do you agree to provide accurate and timely documents as required under IRS recordkeeping rules (IRS Pub. 583)?

Signature

Clear

Date

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