Registration & Risk Indemnity Form:

Christmas Hangout: Wed 17th Dec

Ages 18+

3:30pm to 8:30pm (5hrs)

Celebrate the festive season with friends at our Marching Forward Hub in Dayboro! This relaxed and social evening is all about connection, laughter, and creativity. We’ll enjoy a mix of board games, gingerbread decorating, Christmas movies, and plenty of good chats in a supportive, welcoming environment.

This activity is designed to encourage social interaction, confidence-building, and community participation, while fostering a sense of belonging and joy during the holiday season.

Dinner, Snacks and supplies are included. Pick up and drop off is at the Petrie Water Mill Meeting Point.

Risk Details

  • Slips, trips, or falls within the Hub

  • Burns, cuts, or minor injuries during gingerbread decorating (e.g. hot glue gun, utensils)

  • Food allergies or intolerances (icing, lollies, or shared snacks)

Potential Repercussions

  • Minor injuries (cuts, burns, bruises)

  • Serious allergic reaction requiring medical assistance

  • Choking or respiratory distress

  • Temporary distress, fatigue, or behavioural escalation

  • Property damage or electrical hazard

Alternative Options

  • Participate in selected activities only (e.g., skip decorating or movie portions)

  • Offer a smaller, sensory-friendly group session

  • Choose alternative low-stimulation activities such as card games or crafts

  • Provide allergy-safe or pre-prepared snacks

  • Schedule an alternative social session for those preferring daytime activities

Strategies to Reduce Risk

  • Conduct a pre-session safety briefing outlining all activities

  • Maintain 1:1 or 1:2 support ratios depending on individual needs

  • Confirm all dietary requirements and allergies before the session

  • Use safe, non-heated materials for decorating and handle food with hygiene protocols

  • Ensure clear walkways and secure cords or decorations to prevent tripping

  • Monitor participants for sensory overload and provide access to quiet breakout areas

  • Keep first-aid kits and emergency contacts on hand

  • Supervise all food-related activities closely and encourage slow, mindful eating

  • Maintain good ventilation and sanitise shared surfaces and materials

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