Registration & Risk Indemnity Form:

Beach & BBQ: Tues 16th Dec

Ages 7-17

9am to 3pm (6hrs)

Enjoy a relaxing day by the sea with our Beach & BBQ at Shorncliffe outing! We’ll spend time soaking up the sunshine, exploring the foreshore, playing beach games, and sharing a delicious BBQ lunch together.This outing is designed to support social interaction, confidence-building, and community participation — all while having heaps of fun. Entry and lunch is included. Participants are welcome to bring additional food or their own spending money for optional extras during outings. Pick up and drop off is at the Petrie Water Mill Meeting Point.

Risk Details

  • Slips, trips, or falls on uneven sand, rocks, or wet surfaces

  • Dehydration or heat exhaustion from sun exposure

  • Adverse weather conditions (rain, heat, or storms)

  • Sunburn or overexposure to UV rays

  • Allergic reactions to food, insects, or plants

  • Encounters with wildlife, such as birds or marine life

  • Getting lost or separated from the group in public areas

  • Minor burns or mishandling BBQ equipment

  • Emotional distress or sensory overload from crowds or noise

Potential Repercussions

  • Minor injuries (cuts, scrapes, bruises, sprains)

  • Serious injury requiring medical attention (fractures, burns, heat stroke)

  • Allergic reactions or insect bites/stings

  • Sunburn or dehydration

  • Temporary distress or disorientation

  • Food-related illness or choking hazard

Alternative Options

  • Choose a shaded or indoor picnic area in adverse weather

  • Participate in a local park BBQ instead of the beach

  • Opt for a shorter visit or a smaller group size

  • Select an indoor sensory-friendly social activity offered by Marching Forward

  • Reschedule if extreme heat or storms are forecast

Strategies to Reduce Risk

  • Conduct a pre-departure safety briefing and set clear group boundaries

  • Maintain 1:1 or 1:2 staff-to-participant ratios depending on support needs

  • Ensure sunscreen, hats, and adequate hydration are provided and monitored

  • Choose a safe, accessible BBQ area away from busy roads and hazards

  • Staff to carry first-aid kits, emergency contact details, and communication devices

  • Provide clear meeting points and check-in procedures

  • Supervise BBQ area closely and restrict access to hot equipment

  • Monitor participants for signs of fatigue, overheating, or distress

  • Offer quiet breaks and shaded rest areas for sensory regulation

  • Check weather forecasts and adjust or cancel if unsafe

Clear