Retail Vendors: $75

Food Trucks: $250 (MUST BE SERVSAFE CERTIFIED)

Please complete and submit the below application.
If accepted, you will receive an invoice via email from XYLO, LLC. (usually within 5 days). Once the invoice is paid, your spot will be secured! Invoices are set as Due the day you receive them. The space is available as long as the invoice is valid. We recommend closing out the invoice as soon as possible to secure your spot.

For any questions, please email [email protected]

Address

Street Address

City

State

Country

Postal code

Please read and accept the event rules and guidelines. By participating in a Virginia Market Collective event, you agree to all of the terms outlined below.

Vendor Fees

All vendor fees are non-refundable and non-transferable for any reason, including but not limited to:
- Weather-related issues
- Scheduling conflicts
- Any other issues outside of the organizer’s control

Inclement Weather Policy

For the safety of all involved, including your products:

Events may be cancelled if there is:
- A 70% or greater chance of rain predicted for 50% or more of the event day
- Sustained winds of 15 mph or higher

Decisions will be made based on official forecasts and communicated promptly.

Setup & Breakdown

Setup begins at 8:00 AM
All vehicles must be out of the event area by 10:30 AM
Vendors must be fully set up and ready to go at least 15 minutes prior to event opening
Vendors may not begin breakdown before the official closing time unless there is an immediate emergency in the event area.
All vendors and products must be cleared out of the area by 3:50pm.

On-Site Requirements

No access to electricity will be provided
Tables must be staffed at all times — no unattended displays
Tents are required to be properly weighted with at least 40 lbs per leg
All vendor spaces are outdoors — come prepared for weather conditions

Space Assignment

Vendor spaces will be assigned by the event organizer based on category layout and logistics
Space assignments are final and non-negotiable

Conduct & Guidelines

The organizer reserves the right to reject or expel any vendor at any time, for any reason, including:
- Violations of event rules and guidelines
- Causing disruption to other vendors or attendees
- Unprofessional behavior or poor conduct

Confirmation & Communication

Additional event details and instructions will be provided upon confirmation.
If accepted, you will receive an invoice via email from XYLO, LLC.
Please regularly check your Spam folder to ensure you receive updates and your invoice.