How often do you find yourself re-explaining the same info to students, parents, or colleagues?
Rarely – I have templates/systems in place.
Sometimes – I reuse old emails or notes.
Often – I’m constantly rewriting or re-sending the same things.
All the time – it’s exhausting.
Do you have a go-to system for planning trips, concerts, or big events—or do you start from scratch each time?
Yes, it's plug-and-play.
Somewhat – I recycle parts from past years.
Not really – I wing it or stay up late getting it done.
Nope – every event feels chaotic and overwhelming.
How much of your weekly time is spent doing tasks you could probably delegate?
Almost none – I delegate often and confidently.
A bit – I could let go of more.
A lot – but I’m not sure who would help.
Most of it – delegation feels impossible or risky.
Do you have a system for recurring communications (newsletters, rehearsal updates, reminders)?
Yes – it’s automated or templated.
Somewhat – I try to stay ahead.
No – I’m always playing catch-up.
I dread communication because I’m always behind.
When a student is absent or misses something, is it easy for them to catch up?
Yes – I have a clear process for them.
Sort of – they usually ask me directly.
Not really – I end up doing extra work.
No – I scramble every time.
Do you have routines in place for managing class time efficiently (transitions, warm-ups, admin tasks)?
Absolutely – my systems save time every day.
Somewhat – I’m working on it.
Not really – we lose time to chaos.
No – class feels like survival mode.
How often do you find yourself doing things last minute that could’ve been planned in advance?
Rarely – I’m proactive.
Occasionally – I try.
Often – I feel like I’m always behind.
Constantly – it’s my norm.
Do you use any tools or tech (like templates, Google Drive, AI, calendars) to automate tasks?
Yes – they’ve changed my life.
I use some, but inconsistently.
I know I should but haven’t started.
No – it feels overwhelming to learn.
Are your decisions filtered through a clear sense of what matters most (your “why”)?
Yes – I use clarity to avoid overcommitting.
Sometimes – I’m trying to get there.
Not really – I say yes to too much.
No – I feel like I’m constantly reacting.n
At the end of most days, do you feel like your time went to the right things?
Yes – I feel aligned and productive.
Sometimes – but it’s hit or miss.
Not often – I’m always behind.
Rarely – I’m drained and unsure what I even did.
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