1.1 Academic Term 

There are 4 academic terms in a year. The dates will be published annually. 

1.2 Administration Levy 

Annual non-refundable levy, that may be increased from time to time after 1 financial term’s notice; 

1.3 Blended Learning 

Blended learning combines traditional face to face tuition with online tuition when required. 

1.4 Deposit 

An amount equal to one month’s tuition fees. During the subsistence of this Agreement, there will be an annual increase in tuition fees. The Parent will be required to supplement the Deposit to be equal to one month's increased tuition fee for every year. 

1.5 Financial Term 

There are 3 financial terms in a year. 

Notice Period 

For cancellation of this Agreement, a notice period equivalent to 3 calendar months is required on 01 January, 01 April, 01 July or 1 October. 

1. The Student is to adhere to the code of conduct, ethos, rules, regulations, and other policies and procedures of the School as determined and enunciated. 

2. The School may affect amendments to the code of conduct, rules, regulations, policies, and procedures of the School at its own discretion. 

3. The Parent/s and/or Legal Guardian/s accept that the Student’s acceptance at and continued enrolment with the School is at all times subject to their, as well as the Student’s, acceptance of and compliance with the aforementioned Code of Conduct of the School and other related matters mentioned in clause 5, and they undertake to ensure compliance with the same by the Student. 

4. The School offers tuition in the Cambridge syllabus. It is also compliant with SAQA and USAF regulations. All students from stage 1 to IGCSE level must enrol for English first language and Mathematics, and an additional foreign language as published annually. A complete list of subjects taught at the School can be obtained from the Examinations Manager. 

5. The School will determine which grade to enrol the student for when enrolling for the first time. Regard will be given to the Student’s previous level of education, the latest school reports, and any other such factors as the School may deem appropriate to make an accurate determination. 

6. Should the Student apply to enrol at the School without having written any CAIE examinations previously, it may be required of the student to undergo an admissions assessment at a Professional Educational Specialist to establish the Student’s age-appropriate readiness for the Cambridge syllabus. Any costs in relation to the specific test will be for the parent’s account. 

7. The Parent/s and/or Legal Guardian/s acknowledge that they are end responsible for the Student’s wellbeing and conduct whether on the property of the School or not, before the start and after the published finishing times of school hours or at any school activity/event/function. 

8. The Parent/s and/or Legal Guardian/s agree and authorise that the Student may participate in all excursions undertaken by him/her individually or as part of a group activity during the academic year and during designated school or sporting hours and or school activities during school holidays. The parent/s and/or legal guardians furthermore agree that the Student may utilise the transport arranged by the School for such excursions. Such outings and events will be invoiced on an ad hoc basis per event. The parent/s and/or legal guardians agree that photographs of their child taken during outings/sporting/social events and other school-related matters can be used in the school magazine/website and other platforms for school-related promotional / advertising purposes (read in conjunction with the Protection Of Personal Information Clause). 

9. The Parent/s and/or Legal Guardian/s indemnify the School against any claims for damages or losses that they or the Student may incur during such periods, during transit, and under such circumstances, by their own free will, and accept the risks associated therewith, except if such loss or damage arises as a consequence of the gross negligence or willful misconduct by the School or anybody acting under its instructions or controlled by it. 

10. The Parent/s and/or Legal Guardian/s furthermore indemnify the School against any claims for damages or losses in general that they or the Student may incur whilst participating in any School activity, except if such loss or damage arises as a consequence of the gross negligence or willful misconduct by the School. 

11. The Parent/s and/or Legal Guardian/s indemnify the School specifically with regard to the responsibility for any theft, loss of, damage to, or destruction of any property of any nature, including but not limited to: wallets inclusive of cash and bank cards, clothing, electronic and sporting equipment, books, stationery, or any other personal possession brought onto the School premises by the Student. 

12. The Parent/s and/or Legal Guardian/s specifically accept the inherent risks involved in physical activity of Students during school hours and whilst participating in sports and utilising equipment (which includes the School premises, and its buildings, and other fixtures and fittings) in the pursuance of such activity and indemnify the School against any such occurrences except if such loss or damage arises as a consequence of the gross negligence or wilful misconduct by the School. 

13. The Student’s enrolment and re-enrolment at the School will at all times be subject to the terms and conditions set out herein. 

14. The Parent/s and/or Legal Guardian/s accept that the enrolment of the Student as a learner at the School lies entirely within the discretion of the School and the School may refuse to enrol or re-enrol the Student at its sole discretion. The School will not be obliged to provide any reasons for its refusal to enrol a Student for the first time or not to keep the student’s open-ended contract in place for further Academic years. 

15. The School will assist and guide Parent/s and/or Legal Guardian/s and Student with regard to general questions pertaining to subject choices but is in no position to advise on career choices and University entry requirements, either nationally or internationally. It is the Parent/s and/or Legal Guardian/s’ responsibility to ascertain which subject combinations will enable them to gain acceptance to any tertiary institution, either nationally or internationally. 

16. The School will be entitled to immediately suspend/terminate the enrolment of any Student: 

a. in the event that: the Student is found guilty of any offence or conduct which, in the sole opinion of the School, renders the Student’s continued enrolment at the School not in the best interest of the School, or if the Student has been found guilty of a serious contravention of the School’s ethos, and/or when the student is in violation of its Code of Conduct and rules and regulations, or when the student damages the School’s good name and reputation in any way or format or in the event that the Student is found guilty of a criminal offence; 

17. In the event that the Student, in the sole opinion of the School, failed to pass any academic year, or is otherwise unsuitable for promotion to the following year of study and/or failed to keep the school account in good standing. 

18. Similarly, the Parent/s and/or Legal Guardian/s agree that in the event of the School terminating this Agreement, the Parent/s and/or Legal Guardian/s will remain liable for the full payment of any and all invoices issued / to be issued. 

19. The School may amend the conditions of enrolment upon one term’s written notice to the Parent/s and/or Legal Guardian/s. 

20. The Parent/s and/or Legal Guardian/s agree to and accept that, in the event that they wish to terminate the enrolment of a Student, the Parent/s and/or Legal Guardian/s shall be obliged to give at least 3 calendar months’ written notice (“notice period”) of such early cancellation, to the School in writing. Such notice shall be given on 01 January, 01 April, 01 July, or 1 October. Parent/s and/or Legal Guardian/s who choose not to continue with the student enrolment in the following academic year must give written notice in this respect no later than 1st October of the current academic year. 

20.1. Upon such cancellation, the Parent/s and/or Legal Guardian/s, as far as the law allows, are liable to the School for payment in respect of the fees owing to the School up to and including the last day of the applicable notice period; and 

20.2. Failure to give the current notice period for cancellation, will result in a cancellation charge equal to the tuition fees, that would have been payable for the current notice period. All previous discounts will be debited to the account for the specific time period. 

20.3. Parent/s and/or Legal Guardian/s must ensure that the notice of termination of enrolment is acknowledged in writing by the School. 

21. In the event that the Parent/s and/or Legal Guardian/s fail to give such notice and remove the Student from the School regardless, they will remain liable for the payment of a full term’s fees and they accept liability, jointly and severally, the one paying the other, to be absolved, for the unpaid portion of such term’s notice. 

22. The annual tuition fees include the following: tuition in registered subjects. 

23. Students have to buy their own textbooks, in accordance with the list provided by the School. The School, in its sole discretion, in conjunction with the Cambridge resource guide for each individual syllabus, will decide which textbooks / digital copy should be acquired by the Student. The final decision regarding the edition of the textbook will rest exclusively with the School. 

24. Students on IGCSE and AS level, who are enrolled in the science stream will be charged an additional levy for lab consumables and workbooks. Such levy will depend on Cambridge course requirements and the fluctuation of the Rand versus the British pound. 

25. The School offers tuition in the Cambridge syllabus. It is also compliant with SAQA and USAF regulations. All students from stage 1 to IGCSE level must enrol for English first language and Mathematics. and an additional foreign language as published annually 

26. The School provides standalone computers and laptops for ICT and Computer Science in its Computer laboratories, and students may use their own laptops or tablets during all classes for academic purposes. To ensure financial sustainability for any subject taught at the School and in the unlikely event that the student numbers drop below 4 students in a particular subject, the School will have the right to charge additional tuition fees for that subject until student numbers increase again, or to cancel the formal tuition for the particular subject with one term’s notice. 

27. Textbooks lost or damaged during the academic year will not be the responsibility of the School. Students and Parent/s and/or Legal Guardian/s accept responsibility for all textbooks in their position. 

28. Stationery and exercise books must be provided by the parents. A stationery list will be made available as and when required. Lost or damaged stationery and exercise books will not be the responsibility of the School. 

    Signature

29. The Parent/s and/or Legal Guardian/s acknowledge that all Cambridge International Examinations (CAIE), at Primary Stage 6 level, Secondary Checkpoint, IGCSE, and AS/A levels, are written during the October/November exam series of each year. Students on IGCSE / AS Level can apply to the School’s Examination Officer to register for CAIE examinations in the May/June examination series. Parent/s and/or Legal Guardian/s acknowledge that all formal teaching activities for students on the Checkpoint, IGCSE, and AS/A levels will cease when the CAIE examinations commence at the end of each Academic year. Students who choose to write CAIE Examinations in the May / June sitting will have to catch up on work missed when lessons are conducted during these times. Normal lessons for all other students will carry on during these examinations. Read in conjunction with Academic Promotional Policy. 

30. The Parents are required and responsible to apply to register the Student for CAIE examinations in accordance with the dates published on the School’s year planner and/or correspondence recorded on staff room in respect of the Examination Policy. The relevant invoice should be paid before the announced dates, to avoid penalties that will be levied by Cambridge. Examination fees paid cannot be refunded or credited for whatever reason. Parent/s and/or Legal Guardian/s acknowledge that any changes to the Statement of Entry after the published dates will incur additional costs from Cambridge for the parent’s account. 

31. No student will be allowed to register for any CAIE examinations if the tuition fees and other related invoices are not paid up to date in the month of registration for the specific CAIE examination series. Any payments made for CAIE examinations can be allocated against outstanding tuition fees, and other related invoices at any time if any account with the School is outstanding. 

32. It is compulsory for students at the Secondary Checkpoint level (equivalent to stage 8/9) to register for CAIE examinations (English/Mathematics/Sciences as per the Examination Policy). All other subjects will be written as internal School examinations. 

33. NO STUDENT CAN PROCEED TO A HIGHER LEVEL IN A PARTICULAR SUBJECT AND/OR GRADE LEVEL, WITHOUT HAVING WRITTEN THE RELEVANT CAIE EXAMINATIONS AND PASSING SUCH EXAMINATIONS. 

34. The School reserves the right to bar any Student from registering for the CAIE Examinations if (Read in conjunction with the Academic Progression Policy): 

34.1. They are absent for more than 10 (ten) school days during the academic year without a valid reason; 

34.2. If they miss 10% of lessons in any or all subjects throughout the year without a valid reason, 

34.3. The School reserves its rights to register a Student as a private candidate for CAIE examinations if there are any doubts that the Student will not achieve the pass mark of 50% in the CAIE Final Examinations. 

Signature

35. It is compulsory for School students at all levels to wear the prescribed school uniform. To be read in conjunction with the School’s Uniform Policy. 

36. All Students’ physical appearance must be in line with the guidelines contained in the Procedure and Policy manual on physical appearance. Students who are registered for a minimum of two full A-level subjects do not need to wear the full school uniform when attending classes. It is compulsory for A-level Students to wear their full School uniform during assemblies or when partaking in official School outings. 

37. It is compulsory for all Students to attend School assemblies and official Educational excursions, including but not limited to the School’s annual Camp. The costs for Educational excursions and the annual camp will be charged on an ad hoc basis per event. 

38. No Students are permitted to leave the School premises during School hours, without prior permission. Parent/s and/or Legal Guardian/s are required to provide a valid written reason for a Student to leave the premises and must sign the Student out at the admin office. Students on the AS/A levels can leave the school premises after their last lesson for the day, but not between lessons. 

39. Students driving to the School on motorcycles or any other self-motorized vehicle must provide the School with a copy of their valid driver’s license. The School reserves the right to prohibit any Student from parking inside the School premises if it is not in the best interest of the School, its other learners, or staff members. These Students may not provide lifts for any other Student. 

40. Should a Teacher not be able to teach due to illness, maternity or family responsibility leave, resignations or any other unforeseen reason, the Students and Parent/s and/or Legal Guardian/s acknowledge the fact that supervision will be offered in such subjects until a Substitute Teacher is appointed. No refunds or discounts will be considered during such times. 

41. The Parent/s and/or Legal Guardian/s herewith accept joint responsibility for the payment of all invoices raised by the School in respect of the Student(s) account, which will include but not limited to the payment of School tuition fees and any other amounts levied to the account, such as charges for stationery, extra lessons, examination fees, educational outings, uniforms, and any other school-related matter. The Parent/s and/or Legal Guardian/s expressly agree and accept that the payment of tuition fees cannot be withheld for any reason, including but not limited to general grievances and disputes regarding service delivery and any other matter during an academic year. 

42. The annual tuition fees and any other relevant fees are determined and published on the School’s website and/or the Parent/s and/or Legal Guardian/s can contact the Accounts Department for more information. 

43. Parent/s and/or Legal Guardian/s are required to pay a deposit and administration levy on enrolment. Parent/s and/or Legal Guardian/s do not need to complete the enrolment contract every year from the date of initial signature. Any changes to the contract will be recorded in Addendums (if necessary). 

43.1. The Deposit will not be held in an interest-bearing account. 

43.2. The Administrative Levy is non-refundable. 

44. It is specifically recorded that the Parent/s and/or Legal Guardian/s cannot ask the School to use the Deposit to cover any outstanding tuition fees, which the Parent/s and/or Legal Guardian/s Parent owes at any time for the duration of this Agreement. The Deposit can be allocated towards outstanding tuition fees and any other relevant invoices in the event of cancellation of this Agreement, alternatively, the Deposit can be used as partial payment of the cancellation charge. 

45. An offer of a place for a student at the School is accepted by the Parent signing this Agreement and paying the non-refundable Administration Levy and Deposit. Neither of these amounts will be refunded if the position is not taken up by the date of enrolment. 

46. Parent/s and/or Legal Guardian/s who choose to continue with their children’s enrolment for the following Academic year should confirm their intention by sending an e-mail to the school at [email protected] or [email protected], no later than 1st October of the particular academic year preceding the following year. 

47. It is compulsory for Parent/s and/or Legal Guardian/s to provide the School with updated personal details on an annual basis or at any time when required to do so by the School. 

48. It is compulsory for Parent/s and/or Legal Guardian/s to provide the school with a current utilities bill at the beginning of each year/proof of residence or when the Parent/s and/or Legal Guardian/s change their Domicilium Citandi ET Executandi during the course of the Academic year. 

49. Regardless of whether Parent/s and/or Legal Guardian/s confirmed their intention for their children to return or not in the following Academic year, in accordance with the above, Parent/s and/or Legal Guardian/s will be invoiced for a full term's fee if the Student does not return to the School for the first term of any new Academic year. 

50. Parents must pay the student’s annual tuition fees according to the terms on the published Schedule of fees. (Please circle and initial the applicable option chosen below):- 

If the Student is not a South African citizen or a permanent resident of South Africa, the Student will require a valid study visa in the School’s name, in order to enrol and commence attendance at the School. Foreign Students are required to pay their annual tuition fees in accordance with either option 1 or option 2, as is set out hereinabove. 

51. The School will present the Parent/s and/or Legal Guardian/s with statements as per the payment option. 

52. Discounts are granted for annual and term payments, and are at the sole discretion of the School and according to the Schedule of Fees. Discounts granted will be reversed for any late payments. The payment option will be amended by the School in the event of late payment. 

53. The annual tuition fees exclude the costs of the Cambridge International Examinations (CAIE), and related costs and expenses. 

54. Permission is granted by the Parent/s and/or Legal Guardian/s for the School to check and verify the Parent/s and/or Legal Guardian/s’ complete consumer credit information concerning but not limited to their financial history, full identity and employment status, as and when required. 

55. Parent/s and/or Legal Guardian/s agree that the School may hand over their account for formal debt-collecting to recover any outstanding fees when applicable. 

56. The school premises open at 06:15 Monday to Friday during each academic term and close at 15:30 Monday to Thursday and 14:30 on Fridays. There will be no supervision for any student after these times, with the exception of Students who are participating in school-related extra murals, recognised additional lessons or teaching of additional subjects after the times mentioned above. 

57. In the event that the Parent/s and/or Legal Guardian/s fail to effect payment of any account on its due date, or in the event of a breach of a material term of the agreement herein, which breach the Parent/s and/or Legal Guardian/s were requested to remedy within 7 (seven) days from notification thereof and have failed to remedy, acknowledge that: 

57.1. The School may immediately terminate this agreement at its sole discretion; 

57.2. In the event that the School elects not to terminate the agreement, it may require specific performance of the terms thereof; 

57.3. Whether the agreement is terminated or enforced, the School will be entitled to claim any damages suffered as a result of the breach from the Parent/s and/or Legal Guardian/s; 

57.4. In addition to its unpaid accounts, any damages, and any other amounts payable, the School at its sole discretion will also be entitled to levy interest up to the maximum permissible rate of interest for incidental credit prescribed from time to time in terms of the National Credit Act 34 of 2005. Parents further agree that a monthly administration levy of R125 will be levied when a parent pays the account after 7 days from the date payment was due. This administration levy will be added to any interest charges or other legal costs applicable to non or late payment of the account. 

57.5. In the event that the School institutes legal action against the Parent/s and/or Legal Guardian/s, the Parent/s and/or Legal Guardian/s herewith consent to: 

57.5.1. to the payment of the School’s costs on an Attorney-and-Own Client tariff; 

57.5.2. Collection commission to the extent permitted by National Credit Act, Act 34 of 2005 and the Law Society of the Northern Provinces; 

57.5.3. Regardless of whether the agreement is cancelled or enforced, the School may at its sole discretion, refuse the Student entry to the School’s premises and access to

its classes, examinations and extramural activities until the breach has been remedied. 

58. Parent/s and/or Legal Guardian/s herewith choose the physical address aforementioned and/or as recorded in this Agreement, as their chosen domicilium citandi et executandi for purposes of all herein. 

58.1. The Parent/s and/or Legal Guardian/s furthermore choose the preferred method of communication to be by e-mail correspondence. 

58.2. The Parent/s and/or Legal Guardian/s agree that any letter, notice, statement, invoice account, and any other written communication may be addressed to them by e-mail and that such e-mails will be considered sufficient notification of such communication. 

59. Personal Information” as referred to in this agreement includes the following– 59.1. Identifying information, including information relating to the name, gender, marital status, national, ethnic or social origin, age, physical or mental health, well-being, disability, identity number and birth in respect of the parent/s and/or legal guardian/s and/or the Student; 59.1.1. Medical history in respect of the Student; 

59.1.2. Financial history/credit worthiness in respect of the parent/s; and 

59.1.3. Contact details in respect of the parent/s and the Student. 

59.2. The School shall take – 

a. reasonably practicable steps to ensure that the Personal Information is complete, accurate, not misleading and updated where necessary; and 

b. appropriate measures to prevent loss of, damage to, and/or unauthorised destruction of and unauthorised access to the Personal Information. 

c. I/we hereby consent to the School using any still photograph and/or likeness, with or without the name, of the Student and/or audio-visual footage in any printed material or other mediums, for the purposes of celebrating the School’s or the Student’s activities, achievements or successes and for the marketing of the School. 

59.3. I/we hereby consent to – 

a. the School collecting, using and storing CCTV footage of the Student; and 

b. the interception of communication (being the visual images provided by the CCTV footage) by the School in accordance with the CCTV Policy. 

c. I/we hereby voluntarily consent to the School furnishing my/our Personal Information to credit bureaux in order to apply for and obtain a credit report/s. 

60. This Agreement constitutes the entire agreement between the parties, and no amendment or consensual cancellation of the agreement or any provision or term thereof or of any agreement, or any settlement of any disputes arising under this agreement or extension of time, waiver, relaxation, or suspension of any of the provisions of this agreement shall be binding and enforceable unless recorded in a written paper document signed in writer’s ink by all parties. 

61. This Agreement replaces any previous agreement entered into between the School and Parents or any relevant party mentioned herein and will remain in force for the as long as the agreement herein remains in force. 

62. Depending on any internal and / or external circumstances whether in the School’s control or not, the School will at its own discretion make decisions on continued tuition, as it deems fit and proper. The School will further provide blended learning or any other suitable means of tuition from time to time to enable and facilitate continued tuition. Full tuition fees will still be due and payable when alternative tuition methods are provided.