ABSTRACT AND SUBMISSION CONDITIONS

ABSTRACT GUIDELINES

• Deadline for Abstract Submission: 15th March 2026

• Notification of Acceptance: Will be sent via email after the Scientific Committee reviews all abstracts.

• Extensions: Any extension to the submission deadline, if recommended by the Scientific Committee, will be communicated through the official website, email, and social media channels.

• Publication: All accepted abstracts will be published in a peer-reviewed journal.

• Presentation Opportunity: Selected abstracts may be offered an opportunity for oral presentation as part of the conference agenda.

• Modification / Withdrawal: Once submitted, abstracts cannot be modified or withdrawn.

Abstract Content & Format

• The abstract must include the following sections:

  • Introduction

  • Objectives

  • Materials and Methods

  • Results

  • Conclusions

• Maximum length: 600 words

• Abstract must be written in English

• Provide 5–6 keywords related to the topic

• Covering letter stating the purpose of presenting the work at IOF 2026 is required

First Author Responsibilities & Eligibility

• The first author must present the abstract if selected

• If unavailable, a co-author with similar eligibility criteria may present, provided:

  • The co-author is listed in the abstract

  • The organizing committee is informed at least 14 days prior to the event

• All oral presenters must obtain a speaker permit prior to the event

First Author Eligibility Criteria

• Must NOT be in a consultant, professor, or leadership position

• Must NOT be in a senior nursing or leadership role

• Trainees, medical officers, specialists, researchers, and medical students are encouraged to submit as first authors

Mentorship

• Abstract presentations are intended to encourage junior and trainee presenters with support from senior mentors

• Single-author submissions are discouraged

• FORMAT: All abstracts must be prepared and submitted according to the following guidelines:

• LENGTH: Maximum 600 words including title, author information, and text.

• AUTHORS: Include the full name of each author in the desired order. Use superscript numbers to indicate each author’s affiliation. Do not include professional titles or degrees.

• Important: The submitting author should not add other co-authors without their prior agreement. Do not include anyone who does not meet the criteria for authorship as defined by the ICMJE.

• AFFILIATIONS: Number each affiliation and include department (if applicable), institution or company name, city, state (if applicable), and country.

• EMAIL: The submitting author must provide a valid email address for queries

• STRUCTURE: Abstracts should have headings: Introduction, Methods, Results, Conclusion

  • Case reports and series will not be accepted

  • Text must be in English, define abbreviations at first mention, avoid references

  • TABLES/FIGURES: 1–2 brief tables or figures (high resolution, 300 dpi) allowed; may be removed if needed due to space constraints

  • PROOFREAD: Abstracts will be published as-is

• RESPONSIBILITY: All authors approve the final version and agree to be accountable for all aspects of the work

• PERMISSION TO PUBLISH: Submission grants permission for JIPO publication

• COPYRIGHTS: Abstract must not include copyrighted material and must not be under consideration elsewhere

• QUESTIONS: Contact [email protected]

Restrictions:

• Do not include audio/video files

• Do not include hyperlinks (no internet on e-poster screens)

• Authors are fully responsible for spelling, grammar, and scientific accuracy

• Abstracts will be published exactly as submitted; no proofreading will be performed

• All authors must approve the final version and agree to be accountable for all aspects of the work

• Abstracts must:

  • Not include copyrighted material

  • Not be submitted elsewhere or under consideration by another conference

  • Be embargoed until the date of presentation or publication

• Authors must be available for discussion during the corresponding poster viewing session

Contact Details

Abstract Details