Basic Information

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1. Executive Summary and Problem Identification

This section defines the core purpose and immediate impact of the project.

1.1 Background: Describe what is the business or service of your organization and who do you serve? (provide information and any website links) *

1.2 Problem Identification: What specific issue are we addressing, and who exactly is affected? *

1.3 Goals & Criteria: What does a "successful" solution need to achieve? (so later in section 4 we can judge proposed solutions. (in terms of cost and quality?) *

1.4 Root Cause: What is the underlying cause of this problem (the "why" behind the symptoms)? *

1.5 Beneficiaries: Who specifically receives the benefits of this project? *

1.6 Deliverables: What tangible items or services (e.g., facilities, programs, tools) will be delivered? *

2. Needs Statement and Baseline

Understanding the current environment and the risk of not acting.

2.1 Context: What data-driven evidence or statistics support the existence of this problem? *

2.2 Target Population: What are the specific demographics and needs of the organization / industry / community we are serving? *

2.3 Baseline Status: What is the current situation (e.g., current wait times, total sales, income levels) that we will measure our success against? What have tried already? *

2.4 Cost of Inaction: What are the business, social or financial consequences if this project is not carried out? *

3. Objectives, Outcomes and Success Metrics

Defining measurable targets and monitoring.

3.1 SMART Objectives: What are our specific, measurable, achievable, relevant, and time-bound goals? *

3.2 Outcomes: What long-term improvements (e.g., product, service upgrades, job skills, health) do we expect? *

3.3 Key Performance Indicators KPIs: What specific metrics (e.g., units distributed, % reduction in disease) will we track? *

3.4 Monitoring: Who will be responsible for tracking these metrics on a monthly or quarterly basis? *

4. Options Considered and Rationale

Evaluating alternatives, list sample options A, B, C, etc.

4.1 First Potential Path (Option A): What is your best recommended option, what are the key advantages of this first option to solve the problem, for short and long-term capacity? *

4.2 Alternative Path (Option B): What would a lower-cost, reduced-scope version look like, and what are the trade-offs? *

4.3 Status Quo (Option C): What is the impact of "doing nothing"? (financial, ethical, business /community / industry impact) *

4.4 Final Rationale: Why is the proposed solution the best alternative compared to other options? (does it provide best balance of cost, risk, quality, commercial and social impact?) (compare to each option) *

5. Feasibility Assessment (The Core)

Evaluating the viability across six key dimensions.

5.1 Technical: Do we have the necessary infrastructure (e.g., buildings, equipment, communications, hardware) or technology partners? *

5.2 Operational: Do we have the confirmed staff or personnel to manage the project daily? *

5.3 Legal/Regulatory: What licenses or permits are required, and what is their current status? What industry or government regulations impact project. *

5.4 Financial: Is the current funding confirmed, and what is the plan for any pending gaps? *

5.5 Organizational/Social: Has the organizations or local community leadership (e.g., Executive/ Elder councils) endorsed the project? *

5.6 Environmental: Are there any significant environmental impacts or "green" solutions (e.g., solar) involved? What UN Sustainable Development Goals SDGs does project align to? *

6. Scope and Requirements

Establishing boundaries and dependencies.

6.1 In-Scope: What specific tasks or items are strictly included in this project? *

6.2 Out-of-Scope: What will the project not do (to avoid scope creep)? *

6.3 Key Assumptions: What factors are we assuming will be true (e.g., budget accessible, approval from executive, government land access)? *

6.4 Dependencies: What must happen (e.g., signed agreements, approvals) before the work can officially begin? *

7. Stakeholders and Beneficiaries

Identifying partners and community engagement.

7.1 Key Stakeholders: Who are the primary funders, regulators, and operating partners involved or customers served? *

7.2 Engagement Approach: How will we report to and communicate with these groups (e.g., monthly briefings or quarterly reports)? *

7.3 Customer or Community Participation & Trust: How was the target customers or community involved in the planning, and have local leaders (e.g., Executives, Elder councils) endorsed the project, is trust of participants & recipients achieved? *

8. Implementation and Schedule

The roadmap from start to finish.

8.1 Phases: What are the key milestones for the Preparation, Initiation, Execution, and Handover phases? *

8.2 Timeline: What is the estimated duration for each phase? *

9. Budget and Funding Plan

Financial structure and restrictions.

9.1 Budget Breakdown: What are the estimated costs of the project? (for example; hardware, training, team members and management) *

9.2 Funding Sources: Which funds are already confirmed, and which are still pending? *

9.3 Restrictions: Are there specific "allowable cost" limitations? (e.g., no administrative overhead)? *

10. Benefits, Value and Sustainability

Ensuring the project lives on after the initial phase.

10.1 ROI: What is the estimated Return on Investment (e.g., value returned per dollar invested)? *

10.2 Sustainability Model: How will the project be funded or maintained after the initial funding ends? *

10.3 Handover/Exit: When and how will resources be withdrawn or transitioned upon completion of project? *

11. Risks and Mitigation

Identifying and preparing for potential roadblocks.

11.1 Top Risks: What are the most likely threats (e.g., funding delays, technical failure, low uptake)? *

11.2 Mitigation: What is our specific "Plan B" for each of these risks? *

12. Recommendation and Approval

The final decision-making criteria.

12.1 Go/No-Go Criteria: Is there a specific condition that must be met for the project to proceed (e.g., 70% funding secured)? *

12.2 Escalation: If approval is delayed, who is the primary point of contact for resolution? *