Start by Listing Every Subcontractor

In the first column, enter all subcontractor categories you’ll need for your build — for example:

Framing • Plumbing • Electrical • HVAC • Roofing • Drywall • Tile • Painting • Landscaping

This gives you a full picture of your project’s scope and what professionals are needed.

Create the Room-by-Room Breakdown

Under each room, list the items, materials, and finishes you believe will be needed.

Think holistically: flooring, paint, trim, lighting, cabinetry, plumbing fixtures, and specialty features.

This becomes your design and purchasing roadmap

Track Every Conversation

Each time you contact a subcontractor, log:

• Who you spoke with (name and company)
  
  

• Date of communication (call, email, or meeting)
  
  

• Current status (Pending Quote, Quote Received, Selected, Declined)
  
  

• Notes — anything discussed, promised, or clarified
  
  

This running record prevents confusion and ensures accountability later.

Visual Progress System

To make tracking simple:

• Highlight the cell in yellow once you’ve selected and confirmed your subcontractor for that trade.
  
  

• If a cell isn’t yellow, it means that area still needs work — whether a missing quote, a follow-up call, or a decision to be made.
  
  

This visual method helps you instantly identify what’s complete and what’s pending.

Update Weekly

Once a week, review and “catch up” your Bid Tracker.

• Add new subcontractors as they’re introduced.
  
  

• Mark completed selections.
  
  

• Review open bids or unanswered emails.
  
  

This habit keeps the document current — turning it into a live management tool rather than a forgotten spreadsheet.

Thank You for Completing this, Session!

Key Takeaway

The Subcontractor Bid Tracker is not just for recordkeeping — it’s your project’s communication log.

By maintaining it weekly and using color-coded status updates, you’ll know exactly where every bid stands and can make faster, smarter decisions.

Organized bids build better homes.

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